Image Audit meeting

Introduction:

A meeting to discuss the next steps for the selection of images in the server, and how should Bynder be administered in terms of content.

Present:

  • Cian
  • Edward
  • Filipe
  • Spilios
  • Tabea

Status of images in OIPA server

  • No photos under 1000 px wide, except some on Science
  • 5152 images - 80 GB
  • Broad categorization as:
    • Events
    • Presentation
    • Locations
    • ATC
    • People
    • Portraits
    • Science
    • Various
    • Food
    • Sports
  • Unclear Copyright decision
    • CC BY NC SA according to Dan, but specifics will come in August from Legal
  • Tags: singular, lowercase, surname, abbreviations, no special characters
  • Filenames unchanged

Objectives

  • Define categories

    • delete photographs category on Bynder (because that’s 99%)
    • kill food folder
    • Portrait as tags - specific

  • Decide on photo variations: different angle, exposure, etc

    • Tabea will select photos and create guidelines

  • Decide on what is not useful as an image

    • Diamond approach to Bynder, the cream of the crop

  • Decide if to keep photos in server and Bynder, or just Bynder, or photos in server and a selection in Bynder

    • Bynder - source of truth, no need for a true mirror - Bynder is the equivalent of a searchable “Common pics and graphics” folder

  • Set rules for file naming

    • yymm_keyword_person - to be discussed in more detail and be specific to categories (when_what_who_where)

  • Set minimum technical requirements

    • one rule for all
    • 1000 px width minimum, but ask for the biggest they have

Ask Tabea (on Monday)

  • Ask about people’s portraits in terms of privacy law
    • In August to discuss more details during a meeting with Legal and Photolab
  • Ask about CMYK only photos, should these be converted to RGB?
    • No, goes as CMYK with RGB added as a manual derivative.
  • Photos from external people (legal concerns)
    • Dan’s email explains it

Tasks (not implemented)

Game:

  • Everyone gets a photo from different folders and uploads them to Bynder with proper metadata
    • Comparing different ways to add descriptive metadata